Privacy Policy

Last Updated: 28th January 2022

This page is in English Only.

 

World Female Ranger Week is committed to safeguarding your privacy. If you have any questions or problems regarding the use of your Personal Data, please contact us at [email protected]

 

By using World Female Ranger Week’s website or/and our services and providing your personal information, you consent to the acceptance of this Privacy Policy.

 

Collection of personal information

We collect your personal data in the following ways:

• When you register to fundraise on our website
• Purchase of merchandise and products
• When you interact with us through our partners and have provided your consent for your contact details to be shared with us.
• When you provide a donation on our website, all information is collected on behalf of How Many Elephants, and all donations are processed through the payment gateway facilitated by How Many Elephants.

When you visit our website – we gather the information that might include which pages you visit most often and which services, events or information is of most interest to you.  We may also track which pages you visit when you click on links in emails from us. We use cookies to help our website run effectively and to make improvements to ensure we are providing the best service (please see below for further information on the use of Cookies).

 

Our purposes for processing personal data

The following sets out all of the purposes of processing personal data World Female Ranger Week undertake, setting out how we process your personal data to achieve the purpose:

To keep you informed about World Female Ranger Week events, news and other associated activities

We will ask for your email address to provide this information to you.  You will be required to ‘opt-in’ to receive these emails from us and can unsubscribe at any time by clicking the ‘unsubscribe’ or ‘update email settings links at the bottom of emails or by sending an email to [email protected]   

 

To show fundraising activities, you undertake along with money raised

We provide our supporters with a personal profile page and also a Dashboard, which enables users to add blogs, update images, collect donations and share their page.

When you sign up to fundraise, you will automatically receive updates on the amount raised and be notified of any new donations made to you.

If you wish to have your profile removed from any search engine results, please email us at [email protected], and we will submit a deletion request.

 

To make a donation

You have the option to make your donation anonymously should you choose to so that the amount of your donation will be displayed on the participant or team’s profile but your name will not be displayed.

If you purchase products or make a donation to a participant, you may provide World Female Ranger Week with credit card details and other information, which will allow World Female Ranger Week to process the transaction. Please note that World Female Ranger Week does not store credit card information.

We can provide you with either a personal or business receipt when you make your donation.  We will require an email address to provide this to you.

All donations made on the World Female Ranger Week website are facilitated through the payment gateway of How Many Elephants. Some payments may require additional confirmation.

These are facilitated by the following payment gateway:

• Stripe – https://stripe.com/ – for all donations made in EUR, GBP, USD, AUD, CAD, NZD

Data related to donations made on the World Female Ranger Week website will be shared with the specific Ranger Team that is raising donations on their bespoke fundraising page. This is required so that they can contact you independently (based on your opt-in).

 

To purchase World Female Ranger Week products or merchandise

We will require your contact details as well as payment details when you purchase World Female Ranger Week products or merchandise to ensure we are able to send your purchases to the correct address. We use Shopify to process your orders and Stripe payments to process all transactions.

 

To advertise our work through digital ads

We use Digital Agencies to advertise the work of World Female Ranger Week through digital ads, which are achieved using email addresses and cookies (please see below for further information about cookies).

If we send your details to Facebook for this purpose, they will be hashed before they are sent, and Facebook only briefly uses the data for matching purposes and then deletes it: https://www.facebook.com/ads/manage/customaudiences/tos.php  

If you wish to opt-out of having your details provided to Facebook or other social media platforms for the purpose of targeted advertising, please contact us at [email protected]

 

To provide our supporters with fundraising packs, fulfil orders and facilitate prizes

We will require your postal address to fulfil orders purchased on the website or to help in ensuring eligible prize winners receive their items. We may also occasionally use your postal address to say thank you for your fundraising efforts.

 

Communication preferences

Where you have agreed to receive World Female Ranger Week emails, World Female Ranger Week may use your personal information to send you emails (including marketing emails) about the World Female Ranger Week campaign.

This also extends to our founding UK Registered Charity, How Many Elephants (1186238), whereby if you have agreed to receive How Many Elephants emails, World Female Ranger Week may use your personal information to send you an email (including marketing emails) about How Many Elephants.

If you are a registered participant, World Female Ranger Week will automatically send you a transactional email whenever there is an update on your profile or confirmation of donations you have received.

Emails that are critical, including postponement, cannot be unsubscribed from.

 

Disclosure of Personal Information:

We may disclose your personal information to our suppliers or other external third parties for analytics and data analysis, for outsourcing some of the functions and services relating to the purposes for which your personal information may be processed by World Female Ranger Week, for storage and otherwise to enhance our Services. When we contract external services providers, we may provide them with your personal information, but only to the extent required for them to fulfil that contract or where you would reasonably expect World Female Ranger Week to disclose it to a third party for a particular purpose.

Partners of World Female Ranger Week that may have access to your personal information to the extent required for them to complete prize delivery obligations and/or the fulfilment of products include:

• How Many Elephants

 

 

We may disclose your personal information to social media platforms, including, without limitation, Facebook, so that the social media platforms may send you advertisements about future World Female Ranger Week events and initiatives and for analytics purposes.

We will not sell your personal information to other parties.

World Female Ranger Week will not use or disclose your personal information except in accordance with this Privacy Policy unless you have consented to the use or disclosure, or where disclosure is necessary to prevent injury to life or health, to investigate any suspected unlawful activity or where the use or disclosure is required or authorized by law.

 

Security & storage of your information:

World Female Ranger Week have implemented appropriate technical and organisational security measures to ensure the security of all information it collects, including that the information is protected from misuse and loss and from unauthorised access, modification or disclosure. For example, your personal information may be stored and maintained in a secure cloud-based environment, which can be accessed only by authorised personnel. However, as no data transmission over the internet or information stored on servers accessible through the internet can be guaranteed to be fully secure, we cannot ensure or warrant the security of any information you send to us or receive from us online.

 

Your rights in relation to personal information:

Your rights in relation to how organisations process your personal data have been significantly enhanced under the new General Data Protection Regulation 2018. The following sets out how World Female Ranger Week will ensure we meet all of these increased rights.

1. The right to be informed

Your right to be informed about the personal data we are processing is set out in this Privacy Policy, which will be regularly reviewed to ensure you are provided with accurate information.

2. The right to access

You may request access to your personal information collected by World Female Ranger Week. Please send an email to [email protected], and we will endeavour to respond as soon as possible and, in any event, within one calendar month of receiving your request.  There may be some legal or regulatory reason why access is denied, or amendment refused. If this is so, we will tell you why.

3. The right to rectification

If you believe any of your personal information held by World Female Ranger Week is not accurate, complete or up-to-date, World Female Ranger Week will take reasonable steps to correct the information. You can make a request for rectification verbally or in writing.  To request that your personal information be corrected or updated, please send an email to [email protected]. We will respond to your request within one calendar month.

4. The right to erasure

Also known as ‘the right to be forgotten, you can now request for your personal data processed and held by us to be erased unless there is another legal requirement for us to continue to process that data, in which case this will be explained to you in response to your request. You can request for us to erase your data either verbally or in writing. We will respond to your request within one calendar month.

5. The right to restrict processing

Similar to your right to request the erasure of your personal data, you can request we restrict processing where you have issues with the content of the information we hold or with how we have processed your data. In these cases, we would only apply the restriction for a certain period of time while we consider your request to do so. You can request us to restrict processing either verbally or in writing. We will respond to your request within one calendar month

6. The right to data portability

Where technically feasible, we will endeavour to provide you with a copy of your personal data in a format that can easily be transferred to another organisation. We will respond to your request within one calendar month. Please note this right only applies to automated information which you initially provided consent for us to use or where we used the information to perform a contract with you.

7. The right to object

You have the right to object to us using your data for marketing purposes or where the processing is based on legitimate interests.

8. Rights in relation to automated decision-making and profiling

World Female Ranger Week does not process any personal data for automated decision-making or for profiling as defined by the Regulation.

Please contact us at [email protected] to exercise any of your rights as above.

 

Complaints

If you have a complaint about the handling of your personal information, please send an email to [email protected]

Website Advertising and Analytics

 

Pixels

A pixel is a small amount of code on a web page or in an email notification that is used by organisations to learn how users are interacting with certain web content to help us improve our services and personalize your experience.  Pixels use your online identifiers to do this, along with an anonymised version of your social media site ID. We cannot see any personal data of individual users, but the collected data are saved and processed by social media sites. You can amend your preferences or opt out of website customised ads through Facebook below: https://www.facebook.com/about/privacy/

 

Google Analytics

Our website uses Google Analytics which provides reports on website traffic data to help us understand usage and to ensure we continue to improve your experience when using our website.

You can amend your preferences or opt out of Google Analytics here:

https://support.google.com/analytics/answer/6004245?hl=en

 

Links to other websites

World Female Ranger Week is not responsible for the privacy practices or content of any other website or service that is linked to a website or for the privacy practices of any third-party social media or other service providers that you can access through a Website. We encourage you to read the privacy policies of those websites or service providers.

 

IP address

The IP Address (Internet Protocol Address) is a unique address that computing devices such as personal computers, tablets, and smartphones use to identify itself and communicate with other devices in the IP network. World Female Ranger Week uses IP addresses to ensure our users are directed to use the right language, currency and the correct country when registering. We also use web log information provided through the IP address to understand any issues users may experiences while using our website to ensure a seamless service for our users.

 

Cookies

What are cookies?

Cookies are small text files that are stored in your computer’s memory and hard drive when you visit certain web pages. They are used to enable websites to function or to provide information to the owners of a website.

 

Why do we use cookies?

Cookies help us to provide customised services and information. For example, we use cookies on all our websites to collect anonymous traffic data and also to improve your experience with the Websites (e.g. to keep you logged in if you request this).  

In broad terms, we use cookies on our Websites for the following purposes:

• Analytical purposes: We use analytical cookies that allow us to recognise, measure and track visitors to our Websites. This helps us to improve and develop the way our Websites work, for example, by determining the best location, language and currency for the user.

 

• For these purposes, we may store the following:
  • the name of the domain from which you accessed the internet
  • the date and time you accessed our Websites
  • the advert or internet address of the website from which you linked directly to our Websites
  • the pages you accessed while visiting our Websites
  • the device from which you accessed our Websites
  • the location from which you accessed our Websites

In addition, we use third-party service providers to provide certain analytics services to us in connection with the operation of the website, including (without limitation) the collection and tracking of the data and information listed above. We may disclose visitor data, including personally identifiable information, to enable those third-party service providers to provide such services. Such data may be sent to those third-party service providers and their local overseas suppliers, where the standard of data protection may be lower than the country in which you reside.

 

• Usage preferences: Some of the cookies on our website are activated when visitors to our sites make a choice about their usage of the site. Our website then ‘remembers’ the settings preferences of the user concerned. This allows us to tailor aspects of our sites to the individual user.

 

• Session management: The software that runs our website uses cookies for technical purposes needed by the internal workings of our servers and application. For instance, we use cookies to keep track of information about a user’s session and determine which options or pages to display in order for the site to function.

 

• Functional purposes: Functional purpose cookies store information that is needed by our applications to process and operate. For example, where requests within an application involve multiple stages, cookies are used to store the information from each stage temporarily in order to facilitate the completion of the overall request.

 

Your cookie preferences

To make full use of our website, your computer or mobile device will need to accept cookies, as our sites will not function properly without them. In addition, cookies are required in order to provide you with personalised features on our websites.

 

Third-party cookies

When you visit our Websites, you may receive cookies that are set by third parties. For example, you may receive a cookie set by Google. These cookies are used for the purposes described in the “Why Do We Use Cookies?” section of this policy. We do not control the setting of these third-party cookies, so we suggest you might wish to check the third-party websites for more information about their use of cookies and how to manage them.

 

Amending cookie preferences

If you wish to remove cookies set by our website from your browser in the future, you may delete them. The instructions for removing cookies from your computer or mobile device depend on the operating system and web browser you use. Please note, however, that withdrawing your agreement to the use of cookies on our sites will impair the functionality of the sites.

 

Changes to this Privacy Policy:

This privacy policy may change from time to time, particularly as new rules, regulations and industry codes are introduced. Any changes to the Privacy Policy will be posted on our Website.  If we consider that the changes are material, we will notify you by email.